Executive Assistant
Primary Purpose of Organizational Unit
The offices within the Enrollment Division (Office of Undergraduate Admissions, Office of Scholarships and Student Aid (OSSA), the Office of the University Registrar, and the Carolina College Advising Corps) focus on increasing the enrollment of outstanding students from North Carolina and beyond, including students who strengthen diversity; meeting the full demonstrated financial need of all undergraduate students who qualify for federal aid; maintaining the integrity of the student record and academic and administrative processes; supporting student success; and providing great care to all who come our way. The work of the Enrollment Division is closely scrutinized by students and their families; by faculty, staff, students, and alumni; by secondary-school teachers and administrators; by lawmakers at the local, state, and national level; and by the media.
Position Summary
The University of North Carolina at Chapel Hill seeks innovative and accomplished candidates for the position of Executive Assistant for Enrollment and Undergraduate Admissions. The position provides decision-making and administrative support to the Vice Provost for Enrollment, the Associate Provost and Director of Undergraduate Admissions, and the Senior Associate Director for Enrollment. This includes researching and writing responses on their behalf; delegating tasks to other staff members; responding to requests from other units within the University, such as the Chancellor and the Executive Vice Chancellor and Provost; prioritizing multiple complex and confidential issues; managing complex schedules, including requests for meetings, events, and travel; organizing special committees and taskforces, including faculty governance; drafting minutes of meetings; and responding to requests from external constituencies, such as legislators and the media. The position tracks and monitors pending issues for follow-up and organizes documents for meetings.
Minimum Education and Experience Requirements
High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Required Qualifications, Competencies, and Experience
The position requires excellent information-technology skills, including proficiency in Microsoft Office applications such as Word, Outlook (both email and calendar), Excel, and PowerPoint; clear understanding of the etiquette and decorum involved in high-stakes public events; strong time-management skills, including the ability to manage and meet multiple deadlines simultaneously; strong interpersonal skills; the ability to work effectively with a large and diverse staff; and excellent written and verbal communications skills.
The position also requires discretion and sound judgment; the ability to manage several complicated administrative processes simultaneously, including the ability to discern when tasks or requests intended for the Vice Provost or Associate Provost should be delegated to other staff members. When tasks or requests are delegated, the position must be able to monitor the follow-up responses of staff members to make sure they are appropriate and complete.
Preferred Qualifications, Competencies, and Experience
Experience working in Slate Technolutions and PeopleSoft Campus Solutions is preferred.
Please apply online at https://unc.peopleadmin.com/postings/234002
The University of North Carolina at Chapel Hill is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender, gender expression, gender identity, genetic information, race, national origin, religion, sex, sexual orientation, or status as a protected veteran.
