Business Services Coordinator - College of Health & Human Services
The University of North Carolina at Charlotte is seeking applications for a Business Services Coordinator for the College of Health & Human Services. This is a full-time, permanent staff position.
Purpose of the Position: This Business Services Coordinator is part of the Business Office Team and provides direct financial, budgetary, and personnel support to units within the College. CHHS implements a centralized budgeting and personnel model, which means all personnel actions and financial transactions flow through the Business Office for tracking, reconciling, and fund management. This role includes providing budget oversight, personnel action support and reporting as requested by the Director of Finance and Personnel, Chairs/Directors, and other campus partners. This Business Office team members serves as the main contacts for their units in the College for policies and procedures. The role includes record keeping, data input, reconciling, approving purchases, reviewing travel submitted by the units, onboarding and offboarding procedure management, and initiating personnel actions including graduate assistantships, part-time faculty, as well as temporary staff appointments and permanent staff actions.
Salary: $46,716 - $52,000
Minimum Qualifications: Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
Essential Job Duties: The Business Services Coordinator is part of the centralized Business Office team for the College of Health and Human Services which oversees transactions, manages budgets, and initiates or approves personnel actions for the College. The Business Services Coordinator’s essential duties are as follows:
- Provides direct financial and budget management and oversight for their assigned units
- Initiates and provides personnel support to their assigned units
- Works with Department Chairs/Directors, staff and faculty to inform, instruct and ensure college and university processes and policies are upheld while also using resourcefulness to meet the needs of the College
- Processes payments for stipends, temporary staff, graduate assistantships and part-time faculty and oversees processes for the College
- Records and tracks all transactions in Malibu
- Manages funds and reconciles transactions in Malibu with Banner
- Reviews and approves travel authorizations and reimbursements that are submitted by unit administrative staff
- Checks daily deposits in eCommerce and submits deposits when needed
- Approves purchases and in some cases initiates purchases
- Acts as p-Card approver for their units
- Initiates, tracks and/or approves personnel actions (GA’s, Temps, and SHRA staff)
- Analyzes and presents budget reports to Chairs/Directors, the Department of Finance and Personnel, and Academic Affairs as needed
- Provides support to units for accreditation requests
- Updates organizational charts as needed
- Maintains on-boarding and off-boarding guidance
Applicant must also:
- Have a general knowledge of accounting principles and human resource processes
- Have an intermediate to advanced level of Excel skills
- Have the ability to multi-task
- Have a high level of organizational skills
- Be detail-oriented
- Be resourceful and able to research and work independently while also being a team-player
- Be able to communicate effectively both verbally and via written communication with all University personnel
Preferred Qualifications:
- Minimum of a bachelor’s degree in a related field and at least 2 years experience in a higher education setting, including the following duties: purchasing, reconciling funds, budgeting, and personnel actions.
- Advanced skills in Microsoft Excel and Word.
- Experience with Banner Finance, Google Suite, ePAFs and eGA processing.
- Experience maintaining and reconciling budgets.
- Experience in personnel / human resources.
- Strong financial report development and presentation skills.
- Experience in Higher Education a plus.
- General knowledge of accounting principles and human resource processes.
- Ability to multi-task, a high level of organizational skills, be detail-oriented, resourceful, able to work independently and also be a team-player.
- Ability to communicate effectively both verbally and via written communication with all University personnel.
Salary and benefits are competitive; interested individuals should apply online at https://jobs.charlotte.edu. Search for SHRA job #002560. Applicants are subject to background checks.
The University of North Carolina at Charlotte is an Affirmative Action/Equal Opportunity employer and an ADVANCE Institution that strives to create an academic climate in which the dignity of all individuals is respected and maintained. Women, minorities, veterans, and individuals with disabilities are encouraged to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, gender identity or sexual orientation.