Purchase Associate

Research Foundation for SUNY   Albany, NY   Full-time     Supply Chain / Logistics
Posted on November 16, 2023
Apply Now

Employment is with The Research Foundation for The State University of New York, a private, nonprofit, educational corporation that administers sponsored program activity for the University at Albany.

Description of Duties:

Purchase Associate

Employment is with The Research Foundation for The State University of New York, a private, nonprofit, educational corporation that administers sponsored program activity for the University at Albany.

Description of Duties:


As a member of Post-Award Services in the Office of Sponsored Programs Administration (SPA), this position employs New York State, Research Foundation, SUNY and UAlbany procedures, rules and regulations in the procurement of goods and services and in support of the research community at the University at Albany.


  1. Purchase equipment, supplies and services in accordance with Research Foundation, and where applicable, State, SUNY and UAlbany rules and regulations. Communicate effectively with all stakeholders. (50%)
  2. Utilize NYS contracts as purchasing sources when appropriate. (10%)
  3. Apply appropriate procurement standards towards procurements requiring formal proposal and bid procedures. (10%)
  4. Conduct review, negotiation, and creation of standard contracts (such as service and maintenance contracts) for completion and accuracy.(10%)
  5. Maximize solicitations and awards made to Minority Women Business Enterprises (MWBE) vendors in accordance with State, SUNY, Research Foundation and campus policies and procedures. (10%)
  6. Conduct outreach meetings to provide training on the procurement process with the campus community (5%)
  7. Participate in educational development including but not limited to new legislation (state & federal), SUNY policy and sponsor regulations/guidelines. (5%)


(The minimum educational background, certifications, work experience, skills, knowledge and abilities required to competently perform the essential job duties.)

  1. Education: A bachelor's degree in a relevant field such as business administration, supply chain management, finance, or a related discipline. This provides a foundational understanding of procurement principles, financial analysis, and vendor management.
  2. Experience: At least 2-3 years of experience in purchasing, procurement, or related roles,
  3. Strong Analytical Skills: Proficiency in analyzing data, conducting cost-benefit analyses, and negotiating pricing with vendors. The ability to assess bids, compare product features, evaluate total cost of ownership, and identify opportunities for cost savings is crucial for a purchasing associate to make informed decisions and achieve optimal outcomes.
  4. Communication: Excellent communication skills, both written and verbal, are essential for interacting with researchers, vendors, and other stakeholders. The purchasing associate should be able to effectively communicate purchasing policies, negotiate contracts, resolve conflicts, and build positive relationships. Additionally, strong collaboration skills enable the associate to work closely with faculty, staff, and finance departments to ensure seamless procurement processes and compliance.
  5. Teamwork and Collaboration: A strong focus on teamwork and collaboration is vital in a diverse environment. The ability to work effectively with colleagues from diverse backgrounds, leveraging their strengths and valuing their contributions, fosters a sense of belonging and promotes a collaborative and inclusive work culture.

Preferred Requirements:

  1. Knowledge of Research Procurement: Demonstrated knowledge of research procurement practices, including familiarity with scientific equipment, laboratory supplies, specialized software, and services typically utilized in a university research setting. Understanding the unique requirements of research-related purchasing ensures effective coordination with researchers, compliance with grant funding regulations, and adherence to university policies.

Persons interested in the above position should submit a resume, three work-related references, along with a letter of application. To apply, go https://rfhr.interviewexchange.com/jobofferdetails.jsp;jsessionid=CE6B30CD890285E8496C8E628179FC7C?JOBID=169739

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the following website for the complete Annual Security Report (“Clery Report”): http://police.albany.edu/ASR.shtml

As an Equal Opportunity / Affirmative Action Employer, The Research Foundation for SUNY will not discriminate in its employment practices due to an applicant’s race, color, creed, religion, sex (including pregnancy, childbirth or related medical conditions), sexual orientation, gender identity or expression, transgender status, age, national origin, marital status, citizenship, physical and mental disability, criminal record, genetic information, predisposition or carrier status, status with respect to receiving public assistance, domestic violence victim status, a disabled, special, recently separated, active duty wartime, campaign badge, Armed Forces service medal veteran, or any other characteristics protected under applicable law.

The Research Foundation for The State University of New York offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance. The University at Albany offers a variety of performing arts, world class libraries, and competitive sporting events.