Senior Applicant Systems Coordinator, TRQ - 15508

Position Type:

Administrative and Central Office

Office Title/Functional Title:

Senior Applicant Systems Coordinator, TRQ – 15508

Civil Service Title:

Community Coordinator

Level:

N/A

Division/Office:

Division of Human Resources

Borough:

Brooklyn

Posting End Date:

12/07/2022

Description:

AMENDED

Position Summary: The Office of Teacher Recruitment and Quality (TRQ) is responsible for the recruitment of high-quality teachers to meet the staffing needs of Department of Education (DOE) public schools and programs, as well as being responsible for initiatives to promote the equitable and quality distribution of teachers across all schools. Research has repeatedly shown that teacher quality is the single most important variable in raising student learning. The Office accomplishes its work through a strategic, data-driven approach. Among TRQ’s responsibilities are to:

• Serve as the primary marketing agent and source of information to individuals seeking to become DOE public school teachers, to recruit a large, high-quality, and diverse pool of candidates.
• Design and manage recruitment initiatives, programs, and pathways for individuals to become DOE teachers, especially to address subject and geographic shortage areas.
• Select a high-quality pool of candidates to become teachers through rigorous, research-driven, screening processes.
• Provide strategic assistance to schools to help them make optimal local hiring decisions.
• Lead teacher portfolio initiatives, including incentives to promote an equitable distribution of teachers across all schools, and especially to ensure that students with the greatest need are served by highly effective educators.

The Strategy, Data and Technology (SDT) team is a unique in-house consulting arm within TRQ that strives to drive technology, innovation, analytics, and data strategy across TRQ teams. The team encompasses three main areas of work for the office of TRQ. First, SDT provides functional teams in TRQ access to data and information needed for planning, effective goal- setting and tracking of progress towards goal. SDT captures important metrics and sets up systems that allow for easy data collection, cleaning and manipulation. Secondly, SDT leads TRQ teams in putting new technology into practice and managing software contracts to expand the office’s impact efficiently and effectively. Lastly, SDT works to ensure that TRQ has the infrastructure needed to make the best decisions around teacher hiring which will be of the most benefit for schools and students.

The Senior Applicant Systems Coordinator will coordinate and manage TRQ human capital data management and reporting for key DOE senior leadership in the Division of Human Capital, Office of the First Deputy Chancellor, Executive Superintendents and Superintendents to determine policy, DOE-wide recruitment and hiring strategy. The reports will be utilized to determine hiring policy and DOE-wide teacher recruitment. The Senior Applicant Systems Coordinator will coordinate across teams and divisions to manage and drive decision-making and analysis of TRQ’s recruitment and preparation programs, including ongoing communication and feedback loop efforts, reporting and analysis, and managing candidate feedback loops for TRQ’s candidate pool. In addition, this position will cross-team coordinate in process and policy efforts that better support candidate pools and provide recommendations for implementation and engagement. These areas play a key role in the scale-up and citywide implementation of an innovative and comprehensive model of supporting teacher recruitment. Performs related work.

Reports to: Senior Manager of Data, Applicant Pool

Direct Reports: N/A

Key Relationships: Works closely with all members of the Office of Teacher Recruitment and Quality. Other key relationships will include other offices within the Division of Human Resources, and other internal and external partners where applicable.

Responsibilities

• Provides the only source of triangulated teacher hiring and recruitment data for key DOE senior leadership in the Division of Human Capital, Office of the First Deputy Chancellor, Executive Superintendents and Superintendents to determine policy, DOE-wide recruitment and hiring strategy. The reports will be utilized to determine hiring policy and DOE-wide teacher recruitment.
• Ensures reports and analysis provide key DOE senior leadership the information needed to determine hiring and recruitment policy for the DOE.
• Researches, develops, and advises on strategies and structures for data analysis and reporting to teams in TRQ and DHC, in order to provide all recruitment and pipeline initiatives strategic access and analysis of the teacher candidate pool. This entails:
• Collaborating with multiple program managers across the office to identify ongoing analytics needs to support recruitment pipelines and candidate cultivation throughout the cycle for 15,000+ candidates.
• Designing data strategy for multiple sources of data for multi-layered pipeline programs.
• Leading analytic solutions to automate reporting (through software such as R, Python, etc.) and create efficiencies.
• Lead the data strategy and build of Power BI Dashboards and reports which identify key metrics to support program teams.
• Assisting in establishing an understanding of best practices for analyzing datasets and information for continuous improvement of programs and recruitment efforts.
• Supports senior leaders and program teams on developing feedback loops and analysis of teacher candidates and cultivation efforts by:
• Developing with stakeholders and program teams surveys to better understand the pool and redirect cultivation efforts.
• Developing stakeholder training for program managers and Senior Leadership on using data and analytical products.
• Building capacity in team members in terms of how they develop research and evaluation questions, think about data, and develop recommendations.
• Maintaining and improve upon data products supporting engagement with applicants and candidates.
• Identifies, analyzes, and interprets trends or patterns in complex data sets that help set strategy for more effective communication with stakeholders.
• Communicates with directors and program managers the state and overview of applicant pipelines in order to oversee the entire scope of the recruitment and hiring cycle.
• Devises and implements efficient and secure procedures for data management and reproducible analysis.
• Pulling raw reports either through working with system vendor or SQL queries.

Qualification Requirements:

Minimum

1. A baccalaureate degree from an accredited college and two (2) years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six (6) years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to “1” or “2” above. However, all candidates must have at least one (1) year of experience as described in “1” above.

Preferred

• 5 years prior experience in recruitment, communications, or related fields.
• Expertise in community organizing, talent pipeline/workforce development initiatives, marketing, communications and/or recruitment.
• Proficient skills with a statistical analysis package (i.e. with STATA, R or Python)
• Ability to collaborate on a team and with a diverse set of stakeholders.
• Proficiency with Microsoft Package (Word, Excel, Access, Outlook, PowerBI)
• Experience with developing a systematic approach to analyzing multiple data sources
• Experience with cleaning, organizing, and transforming messy and complicated data in rectangular data sets ready for analysis in a reproducible way
• Experience with SQL preferred
• Basic knowledge of Pre-K-12 educational programs
• Experience working in or with schools, especially in urban public schools.
• Experience in project management, including goal setting and tracking, planning and implementation.
• Strong written communication and attention to detail.
• Strong relationship management skills.
• Works well independently and in teams, in a position of authority and as a collaborator.
• Shifts gears easily while effectively handling competing priorities

Salary: $65,158 - $83,766

(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not earn less than their current salary.)

For more information and to apply, please visit: https://nychb.teacherssupportnetwork.com/guest/ShowVacancyDetails.do?vacancyId=15508

Please include a resume and cover letter with your application.

NOTE: The filling of all positions is subject to budget availability and/or grant funding.

AN EQUAL OPPORTUNITY EMPLOYER

NEW REQUIREMENT

As of August 2, 2021, all NYC Department of Education new hires (who are not currently employees of the City of New York) must provide proof of COVID-19 vaccination prior to beginning their employment unless they have been granted a reasonable accommodation for religious or medical reasons. More information can be found in Executive Order 75.

DOE Non- Discrimination Policy

It is the policy of the Department of Education of the City of New York to provide equal employment opportunities without regard to actual or perceived race, color, religion, creed, ethnicity, national origin, alienage, citizenship status, age, marital status, partnership status, disability, sexual orientation, gender (sex), military status, unemployment status, caregiver status, consumer credit history, prior record of arrest or conviction (except as permitted by law), predisposing genetic characteristics, or status as a victim of domestic violence, sexual offenses and stalking, and to maintain an environment free of harassment on any of the above-noted grounds, including sexual harassment or retaliation. For more information, please refer to the DOE Non-Discrimination Policy.