Real Estate/Corporate Legal Practice Assistant
Burr & Forman LLP has an immediate opening in our Bluffton, SC office for a full-time, experienced real estate and corporate transactional legal practice assistant. This position is a unique opportunity to join a firm that prioritizes our clients, colleagues, and communities. Burr & Forman enjoys a highly collaborative culture in a familiar environment where individual contributions are recognized and valued. Our clients have local, national, and international interests, and the work we do is interesting and important. If you’re a service-minded professional with intellectual curiosity and excellent work ethic, please consider joining our team at Burr & Forman. We offer a competitive salary complimented by a full range of benefits including medical, dental and vision insurance, life and disability insurance, 401(k), profit sharing, and generous paid time off.
KEY CONTRIBUTIONS
- Perform complex administrative duties requiring knowledge of legal terminology and legal processes
- Review contracts
- Open and maintain client files and organizational documents; draft correspondence, real estate and corporate documents
- Request title work
- Assist with maintenance of escrow account
- Prepare checklists for transactions; assemble documents with exhibits
- Actively participate in the closing process, including data entry, distribution of signature pages, assembly of documents and final closing coordination
- Prepare signature pages, transaction binders, filings, and summaries
- Conduct typical post-closing work, including organization of documents
- Record documents in the public records
- Schedule and coordinate logistics for meetings, travel, and closings
- Maintain calendars including transaction deadlines
- Enter billable time and edit time and pre-bills as needed
- Process expense reimbursements
- Answer incoming calls and respond to inquiries for information; prepare documents for shipment; and distribute mail
- Scan and prepare files for offsite storage
- Assist with business development and marketing activities
- Backup front desk receptionist
- Other responsibilities as needed
THE ESSENTIALS
- At least two years of experience as a real estate legal secretary/assistant
- Associate’s degree or equivalent combination of education, training, and experience
- Proficient with Microsoft Word and able to type 50 wpm
- Highly organized, detail-orientated, and proactive with a desire to take ownership as a contributing member of the team
- Balance competing priorities and work effectively in a fast-paced environment, exercising patience and professionalism during stressful situations
- Strong verbal and written communication skills
- Experience with Qualia and Simplifile preferred
- Some overtime may be required
EOE/M/F/Veteran/Disabled
Burr & Forman is an equal opportunity employer and is committed to recruiting, hiring, developing, and promoting lawyers and staff without regard to age, race, color, religion, sex, national origin, military and protected veteran status, sexual orientation, gender identity or expression, transgender status, sex stereotyping, or disability.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)
