Office Manager

Beaufort Construction of SC, LLC   Beaufort, SC   Full-time     Administration / Clerical
Posted on May 5, 2024

Office Manager needed at Beaufort Construction of SC, LLC.  

Job duties (but not limited to):

Answer phones/greet walk-ins
General office filing
Retrieve mail from post office & distribute; run local errands at times
Maintain inventory of all office supplies
Maintain a clean business-like office environment
Computer system management with local IT person
Work in a computer network environment to manage files and information to maintain accuracy and access to all parties
Process material invoices: get invoices sorted & coded by Project Managers/Superintendents; maintain accurate information for vendors used
Gather weekly timesheets from Project Managers/Superintendents; review timesheets making sure correct job name/# is listed and cost codes have been added
Administrative support for Project Managers and Superintendents
Maintain subcontractor list (company name, contact person, email address, phone #)
Assist in preparing Contractor Qualification Statements/Request for Proposals
Assist Project Managers in sending out bid solicitations to various subcontractors; download plans & specifications onto server - print office copies of same; check for issued Addendums on project & send to subcontractors; receive quotes/proposals from subcontractors and distribute to Project Managers; assist in completing bid forms/documents for submission on bid date
When awarded new jobs – generate Contracts with subcontractors; make sure we have W9 forms, current insurance and license information for subcontractors
Generate Notice of Commencement forms for new projects and file with the County
Set up and maintain job files – keeping file current and up to date / maintain current job list; upon project completion generate close out notebook for owner
Maintain list of company owned vehicles and make sure property taxes are paid when due and distribute new plate tags, renewed insurance cards, and make sure receipts for oil changes are put in appropriate vehicle files
Box up closed job files and plans
Maintain office calendar with vacations, holidays, etc.

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